For organisations coordinating temporary assignments across borders — directly or through an agency or platform
One shared assignment record across organisations, systems and borders.
For each temporary assignment, ProSafetyMatch gives client and professional one shared record — from scope and mandate to changes, confirmations, reporting and handover. The commercial route can run directly or through an intermediary.
One factual assignment line between client and professional.
No pressure · 15 min · bring one recurring assignment case
Not a planning replacement and no legal judgment. Works alongside existing systems. Each dossier line has two active parties; directly or through an agency, platform or other intermediary.
Example from the assignment record
Coordination 13 Mar until check-in
Tomorrow Winterlight artist village load-in: ? euro for coordination — is that correct?
Rate agreed.
Crew checks in with you. Please log wristband, load-in pass and radio channel 3 per team in the log.
Agreed. At start I'll log team, wristband, load-in pass and radio in the log.
No change to load-in route without my written approval — map v3 is leading.
Noted. On deviation consult Noordzicht B.V. first — no go-ahead without approval.
Tour buses 10:00 via north artist gate; catering 11:00 via south gate; suppliers via west gate.
Noted. I'll be on site at 09:30 for briefing, radio channel 3 handover and crew list.
Map v3 and crew list available at production office from 09:45.
Reporting line and other agreements are clear — agreed on the four pinned agreements.
Pinned agreements
? euro for this job (agreed between Noordzicht B.V. and Professional)
Artist village (demo): crew checks in with Professional; wristband, load-in pass and radio channel 3 in the log
No change to load-in route without written Noordzicht B.V. approval
Professional → Noordzicht B.V. (production lead) → festival manager
Role-based response
Approve or disagree on the same record when teams change.
Who gives operational instructions?
Noordzicht B.V.
Who decides on a deviation or stop?
Professional, after consult
Are substitutions permitted?
With client OK
Who bears responsibility in case of an incident?
Noordzicht B.V.
Assignment card
Four core questions upfront — who instructs, who decides.
Coordination 13 Mar until check-in
Tomorrow Winterlight artist village load-in: ? euro for coordination — is that correct?
Rate agreed.
Crew checks in with you. Please log wristband, load-in pass and radio channel 3 per team in the log.
Agreed. At start I'll log team, wristband, load-in pass and radio in the log.
No change to load-in route without my written approval — map v3 is leading.
Noted. On deviation consult Noordzicht B.V. first — no go-ahead without approval.
Tour buses 10:00 via north artist gate; catering 11:00 via south gate; suppliers via west gate.
Noted. I'll be on site at 09:30 for briefing, radio channel 3 handover and crew list.
Map v3 and crew list available at production office from 09:45.
Reporting line and other agreements are clear — agreed on the four pinned agreements.
Pinned agreements
? euro for this job (agreed between Noordzicht B.V. and Professional)
Artist village (demo): crew checks in with Professional; wristband, load-in pass and radio channel 3 in the log
No change to load-in route without written Noordzicht B.V. approval
Professional → Noordzicht B.V. (production lead) → festival manager
Role-based response
Approve or disagree on the same record when teams change.
Context and friction points
In
09:28
Out
—
What made this engagement harder than planned?
Optional: friction points via tags
What should the organisation know or prepare for next time?
339/500
Client confirmation
Token-link confirmation and handover summary on one record.
What you get
ProSafetyMatch brings people, languages and operational facts around external assignments together in one factual assignment line.
More direct collaboration
Client and professional stay connected around the same concrete assignment — without an extra control layer or a shared workspace for every chain party.
Less language friction
When multilingual support is activated, relevant free text can be read in a fitting preferred language. The original message is retained; a rendering in another language is a reading aid, not a new operational truth.
Clearer traceability
Changes, signals, responses and timestamps stay linked to the same assignment, instead of spreading across planning, email and messages.
More room for craft
Relevant professional actions become more visible in the context where they happen — without scoring people or making a legal judgement.
One dossier logic
Directly or through an intermediary: the same dossier logic.
The commercial route can run directly or through an agency, platform or other intermediary. The engagement dossier stays the same. As independent infrastructure, ProSafetyMatch supports professional external collaboration across organisation boundaries; an agency or intermediary can facilitate without automatically owning the operational dossier line.
The match is only the start of the assignment.
A platform or intermediary can bring parties together. ProSafetyMatch then keeps the operational line between client and professional intact — from confirmation and execution through response, handover and close-out — with each party's role and voice recognisable.
Each dossier line has two active parties working together around one assignment — usually client and professional. Other organisations may be involved commercially or operationally around the assignment without automatically becoming an active dossier party.
Used in a real assignment
From quotation to reporting and handover
ProSafetyMatch was used in a direct, paid client assignment. It started with a quotation agreed in advance. Assignment context, execution, reporting and handover stayed within the same assignment line. The client was satisfied with the assignment and its clear close.
- Quotation
- Assignment
- Reporting
- Handover
- Business close
Not a theoretical demo, but a complete assignment flow in a real engagement.
Anonymised practice case from a completed client assignment. Client name and assignment details are not published.
How it works
See. Record briefly. Share. Hand over. Let go.
A photo, short note, confirmation or document can be enough. The engagement dossier around it keeps the context together.
- 1
Frame
Role, mandate, contact and expected handover in one core.
- 2
Signal
Agreement, question, reservation or disagreement on the same line.
- 3
Report
A change or short report stays with the same assignment.
- 4
Hand over
Confirmation, recap and close-out stay findable within role boundaries.
Who it is for
What this delivers for client, professional and — where involved — agency or platform
Client
Clarity on assignment, role, mandate, execution, changes and handover — plus professional input and reporting — without having to follow every operational message yourself.
Professional
Your own professional input, responses, reservations, signals, reporting and handover stay visible within the same assignment — without score or tracking.
Agency / platform — where involved
Where involved: more grip without micromanagement. Can keep adding value through sourcing, selection, planning, contracting, payment, replacement or capacity management. The match originates elsewhere; ProSafetyMatch starts at the assignment, without taking over matching or sourcing.
ProSafetyMatch keeps every involved role's contribution visible and traceable. Professional contribution gets a factual place; after recording or handover, nobody has to keep carrying relevant facts alone.
Trust, short and practical
What this means for you — details live on the security page.
- Trust Pack
Documents ready when procurement or privacy asks.
- DPA
Processor terms available when you need them.
- SSO
Fits your login policy, on request.
- Export
Take assignment context with you in PDF, HTML or JSON — where your pack allows.
Pro · Safety · Match — craft · clarity on role and mandate · better alignment of assignment and practice.
Safety here does not mean an HSE or safety-management product.
From start to handover
No one has to stand alone in an external assignment.
Not another system to live in all day. A fixed place for what around external work must not get lost. Facts first. Judgement afterwards.
Optional
Three short questions — know if a fit check is useful
No obligation. Answer only what feels familiar; then you can book a no-pressure fit check.
You can skip these questions and book a fit check directly.
Is communication around external work often spread across email, messaging apps and notes?
Do you want clearer collaboration around external engagements — without an extra control layer?
Does handover to the client or a colleague often mean reconstructing what applied again?